Otter Creek Engineering is seeking a full-time Office Manager/Executive Assistant with excellent communication, problem-solving, and managerial skills for our East Middlebury, Vermont office. This position requires a bachelor’s degree in business administration (or a related field) and preferably two or more years of managerial experience.

Principal Duties and Responsibilities

  • Schedule, direct, and lead 2 to 3 office coworkers,
  • Act as a liaison between Management Team and administrative staff to coordinate schedules and maximize efficiency,
  • Work with Management Team to refine and revise office procedures to promote efficient and smooth-running operations,
  • Assist Accountant and President with creating and editing financial documents, particularly monthly client invoicing,
  • Assist Vice President on human resource matters, including maintaining personnel/benefit files, onboarding of training initiatives, and responding to employee policy inquiries,
  • Provide support with business development, office upkeep, and marketing activities,
  • Oversee the production of deliverables such as contract documents, specifications, and other engineering documents and reports.

Qualifications

  • B.S. in Business Administration or related field,
  • Two or more years of managerial experience,
  • Organized, fast learner, and interested in the details,
  • Strong familiarity and working knowledge in the use of MS Teams, Word, Excel, and QuickBooks software,
  • Strong written and oral communication skills via emails, phone, and in-person,
  • Attention to detail, flexibility, accuracy,
  • Valid Driver License,
  • Strong desire to live, work and play in central Vermont.

Additional Preferred Qualifications

  • Willingness to represent OCE positively in the industry and local community,
  • Project administration and oversight experience,
  • Demonstrated initiative and participation in community involvement and outreach.

Benefits/Compensation

  • Salary Commensurate with Experience
  • Medical Insurance for You and Your Family
  • Paid Vacation and Sick Time
  • In-House and External Training
  • Industry Memberships and Conferences
  • Mentoring and Annual Reviews
  • Profit-Sharing and 401k Match
  • Hybrid Remote and Office Workplace Environment
  • Company Outings, Activities, and Parties

Please email a .pdf of your resume with a cover letter in the body of the email to Rakowski@ottercrk.com and Pease@ottercrk.com